To edit an employee’s details:
Navigate to Administration > Users, then select the Employees tab.
Use the Search function or scroll through the list to locate the employee.
Click the three-dot menu next to the employee's name to:
Edit employee information
Change the employee’s password
Editable Fields
Below are the fields that can be updated for each employee:
The Cinode ID is a system-generated identifier and cannot be edited.
First Name – Editable by both administrators and the employee.
Last Name – Editable by both administrators and the employee.
Email Address – This serves as the employee’s username in Cinode. Only administrators can change it.
Title/Role – Displayed on the Employee card in the Organisation feature and on the Employee overview page.
Phone – Editable by both administrators and the employee.
Office Location – Indicates where the employee is based. This information is used in various features and filters across Cinode.
Employment Date – Used in the report Company – Employment in the company.
End Date – Indicates the end of employment and is shown in Planner views. To complete the disconnection, update the status to Disconnected.
Employment Number – Optional field.
Gender – Used in the Company – Gender Balance report and for upcoming birthday reminders. Editable by both administrators and the employee.
Currency – Defines the currency associated with the employee.
Status – Determines the employee's current connection to your company. Read more about statuses here.
Date of Birth – Used in the Company – Age Distribution report. Editable by both administrators and the employee.
Company Calendar – Sets the employee's calendar, including public holidays and standard working hours.
Base Salary – Optional field.
Tax Table – Optional field.
Provision (%) – Optional field.
Invoicing Target – Optional field.
Target Rate/h – Used in the Planner – List view to compare employee rates with assignment roles in the Talent Business module.
Self Cost/h – Used to calculate margins within roles in the Talent Business module.
Mobility (days/week) – Displayed on the Employee overview.
Employment Rate (%) – Key metric for calculating employee utilisation.
Available From (date) – Optional field.
Changing Passwords
Passwords can be updated in two ways:
By the Administrator – via the employee's profile.
By the Employee – using the "Forgot password" option on the login page.
Password requirements:
Minimum of five characters.
To enforce a password update, check the option “The user must change the password at login.” The employee will be prompted to create a new password upon their next login.