Note: You must be an administrator to access the Administration section and perform the actions described below. This applies to all employees in your company — including yourself. As an administrator, you appear in the same employee list and can edit your own details using the steps below.
To update an employee's information:
Navigate to Administration > Users, then select the Employees tab.
Use the Search function or scroll through the list to locate the employee.
Click the three-dot menu next to the employee's name to:
Edit employee information
Change the employee's password If you cannot find the Edit option or access the Administration menu, it is likely due to insufficient permissions. Contact your internal administrator to request the necessary permissions or ask an administrator to make the changes on your behalf.
Editable Fields
The following fields can be updated for each employee:
The Cinode ID is a system-generated identifier and cannot be edited.
First Name – Editable by both administrators and the employee.
Last Name – Editable by both administrators and the employee. Refer to the steps in the 'To update an employee's information' section for detailed instructions on how to edit these fields.
Email Address – This serves as the employee's username in Cinode. Only administrators can change it.
Title/Role – Displayed on the Employee card in the Organisation feature and on the Employee overview page.
Phone – Editable by both administrators and the employee.
Office Location – Indicates where the employee is based. This information is used in various features and filters across Cinode.
Employment Date – Used in the report Company – Employment in the company.
End Date – Indicates the end of employment and is shown in Planner views. To complete the disconnection, update the status to Disconnected.
Employment Number – Optional field.
Gender – Used in the Company – Gender Balance report and for upcoming birthday reminders. Editable by both administrators and the employee.
Currency – Defines the currency associated with the employee.
Status – Determines the employee's current connection to your company. Read more about statuses here.
Date of Birth – Used in the Company – Age Distribution report. Editable by both administrators and the employee.
Company Calendar – Sets the employee's calendar, including public holidays and standard working hours.
Base Salary – Optional field.
Tax Table – Optional field.
Provision (%) – Optional field.
Invoicing Target – Optional field.
Target Rate/h – Used in the Planner – List view to compare employee rates with assignment roles in the Talent Business module.
Self Cost/h – Used to calculate margins within roles in the Talent Business module.
Mobility (days/week) – Displayed on the Employee overview.
Employment Rate (%) – Key metric for calculating employee utilisation.
Available From (date) – Optional field.
Changing Passwords
Passwords can be updated in two ways:
By the Administrator – via the employee's profile.
By the Employee – using the "Forgot password" option on the login page.
Password requirements:
Minimum of five characters.
To enforce a password update, check the option "The user must change the password at login." The employee will be prompted to create a new password upon their next login.