Note that you need to have Administrator permissions in order to configure Cinode. Read more about permissions here.
Ways to Add and Invite an Employee
You can add a new employee in several ways:
Use the Quick Add button in the top-right corner.
Select Invite a colleague from the menu.
Go to Administration > Users > +.
Once you’ve chosen a method:
Fill in the required information (see details below).
Choose whether to send a welcome email immediately, or uncheck the box and save to send it later.
You can resend the welcome email at any time from Administration > Employees by clicking the three dots next to the employee and selecting Send welcome email.
Next, assign the employee’s permission level (role).
💡 Tip: If the employee has not yet started, you can create the account now and send the invitation later.
Employee Details
When adding a new employee, you’ll need to provide or confirm the following details:
First name / Last name – Editable by you or the employee.
Email address (Username) – Used as the login credential. Only administrators can change this.
Title/Role – Displayed on the employee card in the Organisation feature and on the Employee Overview page.
Phone number – Editable by you or the employee.
Office location – Used across several features and as a filter option.
Employment date – Used in the Company – Employment report.
End date – Marks the end of employment in Planner views. To fully disconnect an employee, change their statusto Disconnected.
Employment number – Optional.
Gender – Used in Company – Gender balance and Upcoming birthdays reports. Editable by you or the employee.
Currency – Currency linked to the employee.
Status – Defines the employee’s current state. [Read more about statuses here.]
Date of birth – Used in the Company – Age distribution report. Editable by you or the employee.
Company Calendar – Defines bank holidays and working hours.
Base salary – Optional.
Tax table – Optional.
Provision % – Optional.
Invoicing target – Optional.
Target rate/hour – Used in Planner – List to compare employee rates with assignment roles in Talent Business.
Self cost/hour – Used for margin calculations in Talent Business.
Mobility (days per week) – Displayed in the Employee Overview.
Employment rate % – Used for utilisation rate calculations.
Available from date – Optional.
Editing User Details
Administrators can edit employee details at any time.
Changing a Password
Employees can reset their password via Forgot password on the login page.
Administrators can also reset an employee’s password.
Passwords must contain at least five characters.
If you tick The user must change the password at login, the employee will be prompted to set a new one on their next login.
Inviting Multiple Users
You can invite several colleagues at once with a single action.
Welcome Email
When creating a user, you can choose whether to send a welcome email.
Tick Would you like us to send a welcome email to send it immediately.
The email link is valid for 24 hours. If expired, the employee will be prompted to reset their password.
You can resend the welcome email from Administration > Employees at any time.
Creating an Account Without a Welcome Email
If you do not send the welcome email, you must manually provide the user with:
Their username (email address used in Cinode)
Their password (automatically generated when the account is created)
Your company’s unique login URL (the same link you use to log in)