Skip to main content
All CollectionsPlannerPlanner
How are utilization levels for employees aggregated in a team?
How are utilization levels for employees aggregated in a team?
Camilla Ahgren avatar
Written by Camilla Ahgren
Updated over a week ago

The shown utilization on a team level is a cumulative value based on the weighted utilization for each team member and the chosen time unit (week or month). The weight consists of the availability (% of full-time) an employee represents in the total availability for a team.

Below is an example of how availability is calculated for an employee in a team he/she is a member of:

  1. Lisa has an employment level of 50%

  2. Lisa is a member of two teams:

In the team “Performance”, she is expected to use 50% of her time
In the team “Test leader”, is expected to use 40% of her time

That means that Lisa’s availability for each team is:

Team Performance

50 % x 50 % = 25 %

Team Test leader

50 % x 40 % = 20 %

Utilization level for team members

Utilization for an employee in a specific team is based on the extent of the roles he/she has been added during the relevant day. The extent of a role is always defined as x % of full-time.

You calculate the utilization level by using the team member’s availability and the team member’s utilization in one or more roles:

Example:

  1. In “Team Performance”, Lisa is added for two roles; one role at 15% and one role at 10% -> utilization in this team = 25%

  2. In “Team Test leader”, Lisa is added for one role at 10% -> utilization in this team = 10%

For example for calculating the utilization level for a team member
To calculate utilization level you use a team member’s availability and utilization:

Σ Extent of roles ⁄ Availability for employees in the team = Utilization level (%)

For Lisa, this means the following utilization levels in each team:

Team Performance:

(15+10) % ⁄ 25 % = 100 %

Team Test leader:

10 % ⁄ 20 % = 50 %

In this team, it means that she is fully utilized for that day in Team Performance,

Lisa would be under-utilized by 50% for that day.

Utilization level for team members

Utilization for an employee in a specific team is based on the extent of the roles he/she has been added during the relevant day. The extent of a role is always defined as x % of full-time.

You calculate the utilization level by using the team member’s availability and the team member’s utilization in one or more roles:

Example:

  1. In “Team Performance”, Lisa is added for two roles; one role at 15% and one role at 10% -> utilization in this team = 25%

  2. In “Team Test leader”, Lisa is added for one role at 10% -> utilization in this team = 10%

For example for calculating the utilization level for a team member
To calculate utilization level you use a team member’s availability and utilization:

Σ Extent of roles ⁄ Availability for employees in the team = Utilization level (%)

For Lisa, this means the following utilization levels in each team:

Team Performance Team Test leader (15+10) % ⁄ 25 % = 100 % 10 % ⁄ 20 % = 50 %In this team, it means that she is fully utilized for that dayIn this team, Lisa would be under-utilized by 50% for that day.


Weighted value for calculating an aggregated utilization level per team

To avoid a situation where a team member who is not a big part of a team reduces the utilization level of that team, each team member’s contribution to the team's total utilization level is weighted.

Example:
1. “Team Test leader” has three team members:
a) Lisa, who is working 10% for the team
b) Johan, who is working 80% for the team
c) Jasmin, who is working 100% for the team

2. Each team member has had their utilization level calculated
a) Lisa’s individual utilization level in the team is 50%
b) Johan’s individual utilization level in the team is 80%
c) Jasmin’s individual utilization level in the team is 100%

3. The weight for each team member is then calculated:
a) Lisa’s weight in the team is calculated as 10/190
b) Johan’s weight in the team is calculated as 80/190
c) Jasmin’s weight in the team is calculated as 100/190

4. The weighted utilization level for each team member is calculated:
a) Lisa: (10/190) × 50 ≈ 3%
b) Johan: (80/190) × 80 ≈ 34%
c) Jasmin: (100/190) × 100 = 53%

5. The aggregated utilization level for the team can be summarized like this:
3% + 34 % + 53 % = 90 %

Did this answer your question?